Teacher Sites Forms

Purpose of the Form Creator

There are many instances where submissions and/or feedback are desired from the community and parents. The Form Creator allows you to create an online form, link it to an appropriate area on the website and accept submissions. Each form can be set up with an unlimited number of questions either in short, medium or long answer, true/false, multiple choice, or file upload format.

Once the questions in the form are created, the form URL is generated and can be easily linked to any area of the site for submissions to begin. Visitors to the site can submit their responses which are tracked by unique IP addresses.

Easily duplicate a form or set a limit as to the maximum number of submissions accepted. Submissions can also be downloaded for more in-depth calculations.

For Premium Account users, an Appointment Scheduling feature is incorporated into the Form Creator allowing you to conveniently schedule Parent-Teacher conferences or after-school appointments via your classroom website.



Creating a Form

To create a form:

  • Click on Main Menu.
  • Click on the My Applications tab.
  • Click on Add Form under the Forms category.
  • Enter a Form Name in the field.
  • Enter Form Information (optional).
  • Enter a password for protected access (optional).
  • Enter a Start Date for when the form will appear on your site.
  • Enter an End Date for when the form will disappear from your site (optional).
  • Click Continue.

Questions:

  • Enter questions into the text fields.
  • Determine whether the question will be required or not by selecting the option Yes or No from the drop down menu under Required.
  • Under Answer Type, select either Short Answer, Medium Answer, Long Answer, True/False, Multiple Choice, Date Format, Email Address, File Upload or Information Only. File Upload allows visitors to upload files to your site.
  • Once you’ve entered in all of your questions, hit Save at the bottom of the page.
  • Your form address is indicated at the top of the Main Info page and can be copied and pasted anywhere on your site.

Limits Tab - To limit the number of submissions to your form, click on the Limits tab and enter in the maximum number. Hit Save.

Appointment Scheduler - gives you the ability to add appointment scheduling to any form i.e. Parent-Teacher Conferences, After-School Help sessions, Sports Physicals, or Drivers Ed Courses.

To setup the Appointment Scheduler:

  • When you click on the Limits tab, you'll see Advanced Feature. Click on the click here link.
  • The next screen will ask you to enter in an Off Site date. The system will NOT display your form after the Off Site date.
  • You can enter in different dates on when the form will accept appointment submissions in the Start Accepting and End Accepting fields. For instance, the form may be up longer than the allotted timeframe for appointment scheduling.
  • Select the appropriate days of the week for the appointments.
  • Hit Next
  • Select your date or dates.
  • Enter your max submissions per day.
  • Enter a "label" for each entry. Hit Save, enter more if needed.

Automatic time intervals for two hours, one hour, 30 minutes, and 15 minutes can easily be added by clicking on the links at the bottom of the page. Hit Save.

Duplicating a Form:

When you duplicate a form, the dates and times of the appt. scheduling can be carried over to the new form if the dates are in the future. There is a checkbox to select to include dates when duplicating a form.

  • Click on Edit Form.
  • Click on the Duplicate link.
  • Edit the New Form Name, if necessary.
  • Select the questions to be copied over to the new form.
  • Hit Duplicate.


Editing a Form
 In this area, you can:

  • Edit the form.
  • View the total number of submissions each form has received.
  • Duplicate a form.
  • Test a form.
  • Capture a form's specific ID number.
  • Sort forms.

To Edit a Form:

  • Click on Edit Form.
  • Click on the name of the form you'd like to edit.
  • Make the appropriate changes.
  • Hit Save.

View Submissions:

  • Click on the hyperlink under the Sub. column. The system will take you to the individual results.
  • The Form Submissions area will give you access to group aggregates.

To Duplicate a Form:

  • Click on the Duplicate link.
  • Enter in the New  Form Name. It's recommended to rename the form.
  • Select or deselect any of the questions from being copied over (at least one question must be selected in order for the duplication to continue). This duplication will make an entirely new form which is fully editable and will be ready to take submissions.

To Test a Form:

To test the form without adding results to the submissions, click on the Test link.

Form ID Numbers:

Each form has a unique ID number; giving you the ability to create a goto page, Quick Link or embedded link on a page.

  • Click on the form name hyperlink.
  • Below the Form Information, there is a URL. Copy the URL and paste into a goto page or Quick Link. 

Sort Forms:

Forms can now be sorted so that the order in the admin area is reflected on the front of the site.

  • Click on Edit Form
  • Click on the Sort Forms link in the lower right corner of the page.
  • Enter in the sort order.
  • Select the appropriate category, if applicable.
  • Hit Save.

Viewing Form Submissions

To view the individual results of a form:

  • Click on Form Submissions.
  • Click on the View link. The option to Print All submissions is available on this screen as well as the ability to change the status en masse.
  • Each submission is listed with date and time details.
  • Click on the View link next to the submission of interest.
  • This area will list the answers to each question as well as the computer IP address.
  • You can print the submission by clicking on the Print Submission link at the top.
  • You can mark the submission as Keep as New or select Already Seen by clicking on the drop down menu. There is also an area to enter internal comments.
  • Hit Save.
  • If there is a typo or inappropriate content added to the form, you can edit the form submissions by clicking on the click here to edit these answers link in the upper left corner.

To view the group aggregates:

  • Click on Totals.
  • Choose the questions you want on the report. The report will aggregate the submissions to show the number of people with the same answers. By default, questions that ask for "free form text" are not selected below as they are not easily aggregated (although you can select them).
  • To view graphs with your data, select the checkbox for 'Check this box to display Graphs with your data (where applicable)'.
  • Hit Display.

To Download the submission data:

  • Click on Form Submissions.
  • Click on the Download link.
  • Select the Questions (Answers) to download.
  • Select All, New, Completed, etc.
  • Select Show on Screen, if desired.
  • Select Include Submission Number with Download, optional.
  • Hit Download.
  • Click the preferred report format button - PDF or Excel. You can also highlight the text and then copy and paste the data into the application of your choice.
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